GCCMA Membership Meeting

October 26, 2011

Minutes

Alan Ours called the membership meeting to order and asked for everyone to review the minutes from the previous membership meeting. A few minutes later a motion was made and seconded to approve the minutes as written and the motion was approved.

Ours then presented the by-laws with changes printed in red. He asked for questions or discussion and hearing none, a motion was made to approve all changes, motion seconded and all approved.

Ours then reviewed the Associate Membership benefits, a motion was made to approve, seconded and was approved.

Ours then presented, in detail, the Affiliate Agreement with ICMA that the board of directors had approved. After several minutes of questions and clarifications, a motion was made to approve the agreement and after the second, the motion was unanimously approved.

Ours announced to the membership that a delegation from Korean would be joining the meeting on Thursday. This delegation of government employees from Korea is visiting with Institute of Government at the University of Georgia.

Ours then called on Secretary-Treasurer to review the September financial statement and commented that the association is in solid financial shape, but that it should be noted that the September statement reflects income for the Fall Conference, but does not include the expenses yet.

Couch then presented the proposed budget, pointed out that it includes $6000 in income that is hoped to be derived from the just approved Associate Membership dues.   It also includes increases in the donations to ICMA (based on the approved affiliate agreement) and also doubling the budget for scholarships. He also pointed out the note on the budget that the board would like to consider funding the internship program again in 2013. Tom Quist asked to be recognized and expressed his appreciation for the internship he had received several years ago.

Ours asked for a motion to accept the proposed budget. A motion was made, seconded and all voted in favor of the proposed budget.

Ours then called on Judy McCorkle, Chairman of the Scholarship Committee, to announce the 2011 scholarship recipients. McCorkle thanked her committee of six and stated that they had received six applications, all from very qualified students. The committee ranked each application (3 from the University of Georgia, 1 from Valdosta State, 1 from Savannah State University and 1 from Georgia State University). The two winners were Sarah Concannon from the University of Georgia and Krystal Britton from Savannah State University.

Ours then called on Andrea Arnold for a report from ICMA. Andrea thanked the group for approving the ICMA Affiliate agreement and voting to increase the donation to ICMA. She also announced that the Spring Regional ICMA Conference would be held in March in Decatur and that this would be a great opportunity to get all Georgia Managers to attend.

Ours then asked Peggy Merriss to come forward for a special request. Merriss reported that she had just returned from a board meeting of the Alliance for Innovation, where they learned that the city that had agreed to host the 2013 conference had backed out of the agreement. Therefore, they had asked her to present the opportunity to the Georgia City-County Management Association.   She outlined the requirements for hosting and reported that the conference of 450-600 attendees would likely need to be held in Atlanta and would also serve as the GCCMA Spring Conference for 2013. The major hurtle of the process would be to raise the necessary $50,000 contribution to the Alliance programming. There was lengthy conversation and then several requests to table the discussion until the following day.

The meeting was adjourned.

Thursday, October 27 at 12:00 pm, the membership meeting was reconvened. Several people were concerned with the fundraising aspect of the proposal, but other than that they would be interested in hosting. Several others made commitments to raise funds in their city. A motion was made to prepare a bid to host the meeting, there was a second and the yes vote was unanimous.

The meeting was adjourned.