Lee Gilmour, President, called the meeting to order. He asked for a motion to approve the minutes from the March meeting. The motion was made and seconded and approved unanimously.

Alan Ours gave the financial report for April through August and asked for any questions. There were none.

Lee Gilmour outlined a couple of proposed changes to the By-Laws. One clarifying the definition of a Full Member to delete the reference to being a Full Member of ICMA. The second to change the fiscal year to the calendar year. He entertained a motion to accept both changes and the motion carried unanimously. 

Lee Gilmour asked members to review the proposal for a GCCMA Ethics program that was prepared by Carter Crawford. He asked if the group wanted to move forward with a complete proposal to be voted on at the spring meeting. There was a motion to proceed, which was seconded and then approved unanimously.

Lee Gilmour presented a new budget for the new fiscal year of January 1, 2010-December 31, 2010. This budget is simply a carry over of the current budget, but revised to reflect the new calendar year. A motion was made and seconded to approve the budget and the motion carried unanimously.

Lee Gilmour reviewed a proposal from the Alliance for Innovation and informed the membership that the board had approved signing an agreement with the Alliance, provided that the membership was in favor. All were in favor.

Lee reported that the Site Selection Committee would be meeting the next morning to review nine proposals submitted for the 2010 Fall Conference and suggested that, because of the large number of proposals, that the committee make a recommendation for both 2010 and 2011. He did ask for Jean Lord to publicize again the request for proposals since 2011 will also be decided. There should be a short due date for these additional submissions. Lee requested that the committee meet and make a determination as soon as possible.

Lee reported that Gwen Mungin had been assigned to the planning committee for the 2010 ICMA Conference which will be held in 2010. He also reminded the membership that ICMA had a Brownfield Conference coming up soon and information was on the ICMA website. He also asked the membership to let him know if anyone was interested in serving on the ICMA nominating committee or in taking over Andrea Arnold’s position with ICMA when her term is over.

Janice Eidson was asked to show the new GCCMA website. Janice walked through the pages and links on the website and asked members to go on-line and review the site and notify her of any suggestions for improvement or changes.

Gordon Maner gave a brief report from the Carl Vinson Institute of Government and announced that Laura Meadows had been selected to take Jim Stephens place. He also asked for feedback from the on-line registration process used for this GCCMA Conference. Gordon informed the group that Sabrina Cape had resigned and that the Institute is looking for a new finance person to do training. Any input would be appreciated. Gordon also reminded the group that the Conference Planning Committee would meet the next morning to determine content for the Spring GCCMA Conference in Athens and all were invited to participate.

Lee asked for any new business and hearing none, the meeting was adjourned.

Respectfully submitted,

Alan Ours, Secretary/Treasurer