Location: Hilton Garden Inn Conference Center, Albany, Georgia

President Isaiah Hugley called the meeting of the Board of Directors of the Georgia City/County Management Association to order at 9:31 a.m.  Members in attendance: President Isaiah Hugley, Vice-President Lee Gilmour, Directors Larry Hansen, Tom Couch, Carter Crawford and Secretary-Treasurer Kenneth Howard. Also attending were: Paul Radford, GMA & two employees of the Carl Vinson Institute of Government: Scot Wrighton and Jean Lord.

AGENDA: Director Carter Crawford requested an amendment to the agenda to discuss procedures for handling ethics complaints. The item was added.
 
MINTUES - On a motion by Gilmour, seconded by Howard, the Board unanimously approved the minutes of the March 26, 2008, meeting of the GCCMA Board of Directors, held in Athens, Georgia.

FINANCE REPORT – Wrighton & Howard gave a report on the financial condition of the Association from May 1, 2008 through November 11, 2008. On a motion by Gilmour, seconded by Crawford, the Board unanimously approved the financial report.

BYLAW CHANGES - Wrighton presented the proposed bylaw changes, all of which are required for the GCCMA to transition to a not-for-profit entity. On a motion by Couch, seconded by Jackson, the bylaw changes were unanimously approved and forwarded to the General Membership for final approval.

ARTICLES OF INCORPORATION – Wrighton presented the proposed articles of incorporation. Like the bylaw revisions, new articles of incorporation are required for the GCCMA to transition to a not for profit entity. On a motion from Gilmour, seconded by Howard, the Articles of Incorporation were unanimously approved and forwarded to the General Membership for final approval.

Action on a GCCMA non-discrimination policy was withdrawn from the Board agenda to be finalized at a later time.

CONFLICT OF INTEREST POLICY – Wrighton presented a proposed conflict of interest policy for board adoption. As with the articles of incorporation and bylaw revisions, a conflict of interest policy is necessary for the GCCMA to proceed with its transition to becoming a not for profit entity. On a motion from Jackson, seconded by Gilmour, the conflict of interest policy was unanimously approved.

ASSOCIATION MANAGEMENT SERVICES CONTRACT – Paul Radford presented a proposed contract for Association management services to be performed by the Georgia Municipal Association. After a brief discussion of contract provisions, a motion was made  by Crawford, seconded by Couch, that the contract be approved. Motion passed unanimously.

TRAINING & CONFERENCING CONTRACT – Action on a training and conferencing agreement with the Carl Vinson Institute of Government was postponed to permit Lee Gilmour and the Board additional time to edit the proposed contract, since it was only submitted to the Board by the University of Georgia today. The Board anticipates holding a special conference call meeting to act on this contract in the near future.

FUND FOR PROFESSIONAL DEVELOPMENT – A discussion was held about appropriate ways to support the ICMA Fund for Professional Development. The Board decided to postpone any action on this item until the Spring 2009 board meeting when they would be acting on a new budget—which will include how much money to donate to the ICMA Fund for Professional Development.

The Board of Directors set the agenda for the GCCMA General Membership meeting to be held later today.

ETHICS PANEL – The Board discussed how to handle alleged violations of the ICMA Code of Ethics, both by GCCMA members who are members of ICMA and GCCMA members who are not members of ICMA. It was tentatively agreed that the GCCMA President would appoint a panel of former GCCMA presidents to an ethics review committee, but action on any ethics policies, as well as procedures for dealing with ethics complaints, was postponed to the Association’s Spring Board meeting in March 2009. The Board requested that a copy of the ICMA Code of Ethics (which all GCCMA members agree to follow as a condition of membership in the Georgia Association) should be sent to members or published in the next newsletter.

There being no further business to come before the Board, the meeting was adjourned at 11:02 am.

Respectfully Submitted,

Kenny Howard
GCCMA Secretary-Treasurer