President Isaiah Hugley called the meeting to order and requested that participants review the minutes provided from the November membership meeting.  A motion was made a seconded and all approved the minutes as written.

President Hugley then gave several updates to the membership.  He informed the membership that he would like for them to consider a change to the fiscal year and move it to the calendar year.  He advised that further information would be provided and a vote taken at the fall meeting.  This would reduce the cost of the annual audit by including it with the GMA annual audit.  He advised that these audits would be necessary as soon as the 501c3 was approved and that the attorney had already filed paperwork to start the 501c3 procedure.

He advised the membership that the contract for business services with GMA and the training and conferences contract with CVIOG had been approved by the board.  There was a request that those services be outlined on the GCCMA website.

Isaiah informed the membership that a committee would be appointed to develop a code of Ethics.  Peggy Merriss said that the board had voted several years ago to accept the ICMA code as the Georgia code and Isaiah said they would research that and the incoming president would be establishing an Ethics Panel and the enforcement agent.

He announced that two scholarships had been approved.

The membership was presented with two options for the Spring 2010 meeting.  March 17-19 at the Georgia Center and March 24-26 at the Classic Center.  Isaiah reported that board was leaning towards the earlier dates at the Georgia Center, as the dates at the Classic Center would require the meeting to be moved from room to room throughout the meeting.  Several expressed concerns with meeting on St. Patrick’s Day when they had events at home and Alan Reddish made a plea that the membership consider that the Georgia Center does not charge hotel/motel tax and the city does not benefit, where the Hilton Garden does.  He offered to negotiate with the hotel and Classic Center to get things worked out.  Isaiah asked the group to show hands for those that would like to give Alan a short period of time to come up with a final proposal.  Isaiah then asked the membership to show hands if they’d like to move the spring meeting to different cities or to stay in Athens.  A definite majority voted to stay in Athens.

Isaiah then recognized Steve Szablewski, past president and Kevin Poe, District Director who are going off the board and asked for a hand to show appreciation.

Following the President’s comments,  Judy Kelley and Isaiah presented the financial statement and budget for 2009-2010.  He advised that an amended budget and new 2010 budget would be presented in November if the membership approves the change of the fiscal year.  After several questions and clarification, a motion was made to accept the financial statement and budget and the motion was seconded and then unanimously approved. 

Steve Szablewski presented the proposed slate of officers, nominating Alan Ours as Secretary/Treasurer and Stan Kelley as District Director for the Northwest District.  A motion was made, seconded and unanimously approved to accept the new officers.

Alan Ours made a presentation on the upcoming ICMA Conference in Montreal.  A brief video was played.

With no further business, the meeting was adjourned.